Serving Anoka, Hennepin, Ramsey, Washington, Scott, Dakota & Carver Counties
Our Services / Coordinated Care Conferences
Coordinated Care Conference Autism Minnesota Families Can Rely On
Elite Services Center Inc. brings your family, your child’s EIDBI team, and anyone else you choose, such as teachers or other therapists, to one table to agree on one plan for your child.
As a coordinated care conference autism Minnesota provider serving the Twin Cities metro, we include these conferences with every finalized treatment plan, so every adult in your child’s life works toward the same goals.
What is a coordinated care conference?
A coordinated care conference is a planning meeting where your child’s care team reviews their evaluation or treatment plan and coordinates services across every provider involved. It is a covered service under Minnesota’s EIDBI benefit, sometimes called an EIDBI care conference or a medical team conference.
Minnesota’s Department of Human Services describes it as a voluntary meeting between your child, your family, the EIDBI providers, and anyone else you request. DHS treats it as a best practice for children with complex needs because it connects EIDBI with related care such as speech therapy, occupational therapy, mental health services, and special education.
It is not a school IEP meeting and not a therapy session. Nobody is evaluating your child during it.
Is an autism care team meeting the same thing?
In everyday language, often yes. Under EIDBI, the formal conference comes with protections an informal autism care team meeting does not. Your family, as caregiver or legal guardian, must be included, and every decision is summarized in your child’s treatment plan and health record.
That record is what makes the conference useful months later. When a new therapist or teacher joins, they can see exactly what was agreed and why.
Who It’s For
Who is this service for?
Families of children receiving EIDBI services, or about to start, who want every provider working from the same plan. It is especially valuable when your child:
What’s Included
What is included in every conference
| What you receive | What it means for your family |
|---|---|
| The right people in the room | Your child’s BCBA and therapists, plus school staff, case managers, or other providers you invite |
| A plan built around your priorities | Your preferences for approach, intensity, schedule, and setting are discussed openly. |
| Clear roles for every provider | Everyone knows who is responsible for which goal |
| A documented summary | Decisions are recorded in your child’s treatment plan. |
| An interpreter if you need one | EIDBI rules make the provider responsible for arranging it. |
| Coordination with other services | Referrals to additional support when your child needs it |
Benefits
Benefits of a coordinated care conference for your child and family
The biggest benefit is the consistency your child can feel. When home, school, and therapy use the same approach, skills practiced in one place carry over to the others.
In our experience, the most common frustration families describe before coming to us is getting conflicting updates from providers who never talk to each other. These conferences exist to end that.
How It Works
How it works, from first call to follow-up
01
You reach out
Call or message us. A member of our team typically responds within one to two business days.
02
Evaluation completed or reviewed
Your child’s evaluation is completed or reviewed. The first conference follows the CMDE.
03
First conference scheduled
Your care coordinator schedules it. We confirm with you which school staff or outside providers to invite and collect any consent needed.
04
The plan is built
Together we review the CMDE results, agree on goals, and assign clear roles.
05
Follow-ups keep it on track
They line up with your child’s treatment plan progress reviews, which DHS requires at least every six months, or sooner whenever a need comes up.
Want to know how a conference would work for your child? Call 612-298-2897 and our team will walk you through it.
School Coordination
How does IEP therapy coordination work?
Your child can have two plans at once: an IEP from school and a treatment plan from EIDBI. IEP therapy coordination keeps them pulling in the same direction. DHS explains that EIDBI covers medically necessary services beyond what the school district provides, so the two plans should complement each other, not repeat each other.
Good IEP therapy coordination means everyone uses the same words, visuals or communication system for the same skill, and each plan covers what its setting does best. It is the kind of school and therapy coordination autism programs should build in from the first meeting.
DHS and the Minnesota Department of Education have published a joint memo on how EIDBI providers and school districts can collaborate, and the state offers a comparison of special education and EIDBI for families who want the full detail.
Prep Checklist
How should you prepare for your child’s conference?
Bring your priorities, your paperwork and your questions. No presentation is needed.
What to bring or share ahead of time
Questions worth asking
Common Questions
What if you cannot attend, or your child’s school is in another district?
Neither one is a barrier. We reschedule around real conflicts, and if a live meeting is not possible, we share a written summary of what was discussed. When it is medically appropriate, the conference can also take place by video.
We coordinate with school staff regardless of district, as long as your family consents to us sharing information. That makes school and therapy coordination autism families need possible even when home, school and therapy are in different cities.
Cost & Coverage
Does a coordinated care conference cost anything?
It is a covered EIDBI service, and for fee-for-service Medical Assistance it does not require prior authorization, so it never holds up the start of care. Managed care and private plans can set their own rules.
An EIDBI care conference is handled like other covered EIDBI services. Our team verifies your specific benefits before services begin and explains any out-of-pocket responsibility clearly. See our EIDBI insurance and payment options.
Why Families Choose Us
Why families choose Elite Services Center Inc
01
Built in, not extra
Conferences are included once your child’s treatment plan is finalized, and your care coordinator handles the scheduling.
02
BCBA-supervised plans
Every treatment plan is designed and supervised by a BCBA based in Minneapolis.
03
Several services under one roof
ABA, speech therapy and occupational therapy can be coordinated in one conference instead of across separate agencies.
04
Schools are partners
We work with school staff in any district, with your consent.
Service Area
Service area
We serve families across Anoka, Hennepin, Ramsey, Washington, Scott, Dakota and Carver counties from our Minneapolis office at 2021 E Hennepin Ave, Ste 187. Services are primarily delivered in-center, with in-home and telehealth options available in select cases.
Related Services
Related services
Bring your child’s whole team to the same table
Every coordinated care conference autism Minnesota families attend with us starts from the same promise: your priorities for your child come first. Ask us anything, with no pressure and no commitment.